This article provides a step-by-step guide on how to download an employee’s BIR Form 2316 through the Payroll Records tab in the Employee Information module.


Note: Only employees with released annualization records will have Form 2316 available for viewing and download.


Steps to Download Form 2316

  1. Access the System
    Click the profile icon located in the upper-right corner of the screen to access the main menu.

  2. Navigate to Employee Information
    Go to:
    Administration → Employee Information

  3. Select an Employee

    • Locate the employee for whom you want to download Form 2316.

    • Right-click on the employee’s name and click the Edit icon to open the employee profile.    

  4. Go to the Payroll Records Tab

    • In the employee information module, select the Payroll Records tab. 

    • If the employee’s annualization has been released, a “Download 2316” button will be visible within this tab. 

  5. Download Form 2316

    • Click the Download 2316 button.

    • A pop-up window will open.

    • Select the applicable year from the dropdown list (only released annualization years will appear).

    • Click Download to generate and retrieve the BIR Form 2316.

Important Notes

Form 2316 will only be available in the Payroll Records tab if the employee’s annualization has been officially released. If the annualization is not yet released:

  • The download option will not be shown.

  • You must complete the release process through the Annualization module.