Overview

EZlife HRIS now includes an automated feature that sends weekly email notifications to Admin users with a list of employees celebrating birthdays and work anniversaries during the current week. This helps HR teams recognize and celebrate key milestones in a timely manner.


Notification Schedule

  • Frequency: Weekly

  • Day Sent: Every Monday

  • Recipients: Selected Admin users

  • Delivery Method: Email


Email Format & Content

Email content: [Birthdays]

Subject: Weekly Employee Birthday Notification 


Dear [HR Team/Recipient’s Name],


Happy [Day of the Week]!


Please find below the list of employees who are celebrating their birthdays this week:


[Employee Name 1] – [Department]

[Employee Name 2] – [Department]

[Employee Name 3] – [Department]

Kindly take a moment to extend warm birthday wishes to them!


Best regards,

EZLife Support Team


Email content: [Work Anniversaries]

Subject: Weekly Employee Work Anniversary Notification 


Dear [HR Team/Recipient’s Name],


Happy [Day of the Week]!


Please find below the list of employees who are celebrating their work anniversaries this week:


[Employee Name 1] – [Department]

[Employee Name 2] – [Department]

[Employee Name 3] – [Department]

Kindly take a moment to extend best wishes to them!


Best regards,

EZLife Support Team



How to Set Up Notifications

Follow these steps to enable and configure the weekly notifications:

  1. Click the profile icon located in the upper right corner of the page

  2. Go to Administration

  3. Navigate to the Integration module.
  4. Click the access button in the Email Application line. 

  5. In the Email Notifications - Enable Admin Notifications

    • ✅ Tick the checkbox for Employee's Birthday

    • ✅ Tick the checkbox for Employee's Work Anniversary

  6. Select Notification Recipients
    In the Received By field, choose the Admin users who should receive the weekly emails. 

Test & Save Email Configuration

After completing the setup:

  1. Click the Test button
    This will trigger a test of your email server configuration. 

  2. A pop-up window will appear with the message:
    “Test server?”→ Click Yes

  3. If the server connection is successful, another pop-up will display:
    “Connected.” → Click OK

  4. Next, click the Save button to apply your changes.

  5. A confirmation pop-up will appear:
    “Submit Mail Config?” → Click Yes 

  6. Final confirmation message:
    “Mailer Config successfully updated.”→ Click OK
     

 Additional Notes

  • Only active employees with a valid Birthday and Hire Date will be included.

  • If there are no celebrants in a given week, no notification email will be sent.

  • The email format and subject lines are predefined and cannot be customized at this time.