Overview
This feature allows companies to determine employee eligibility for 100% holiday pay on unworked special holidays, aligned with the Department of Labor and Employment (DOLE) rules. The behavior and rules mirror those used in “Eligible for Holiday Pay on unworked Regular Holiday?6”
Note: If an employee works on a special holiday, 130% premium pay applies, regardless of this setting.
System Setup: Enabling the Feature
Follow the steps below to configure the setting for an individual employee:
Steps to Enable per Employee
Click the profile icon in the upper right corner of the page.
Go to Administration > Employee Information.
Right-click on the employee row you want to edit.
Click the Edit icon.
Navigate to the Employee Setup tab.
Scroll to the Cut-off Period section.
Tick the checkbox:
✅ “Eligible for Holiday Pay on unworked Special Holiday?”Choose the applicable eligibility rule:
Always give holiday pay
Give holiday pay only if employee is present
Follow DOLE RH rule based on absent flagging
Follow DOLE RH rule based on number of hours worked on previous working day
Only one rule may be selected per employee at a time.
Eligibility Rules Explained
Rule 1: Based on Absence Flagging
The employee must be present (not absent without leave) on the working day immediately prior to the special holiday.
If absent, the employee is not eligible for 100% holiday pay if they do not work on the holiday.
Rule 2: Based on Number of Hours Worked on the Previous Working Day
The employee must have worked at least 50% of their scheduled shift on the day before the special holiday.
If less than 50%, they are not eligible for holiday pay on the unworked special holiday.
Sample Scenarios and Expected Results
Shift: 8:00 AM – 5:00 PM
Dates Used:
April 30, 2025 – Regular Working Day
May 1, 2025 – Special Holiday
Sample Data – Rule 1: Absence Flagging
| April 30 Status | May 1 Status | Holiday Pay (100%) | Premium Pay (130%) | Remarks |
|---|---|---|---|---|
| Absent | Absent | 0 | 0 | Not eligible – absent prior day |
| Present (8 hrs) | Absent | 8 | 0 | Eligible for holiday pay |
| Present (8 hrs) | Present (8 hrs) | 0 | 8 | Premium pay only – employee worked |
| Absent | Present (8 hrs) | 0 | 8 | Not eligible – absent prior day |
Sample Data – Rule 1: Partial Work on Holiday (5 hrs)
| April 30 Status | May 1 Status | Holiday Pay (100%) | Premium Pay (130%) | Undertime | Remarks |
|---|---|---|---|---|---|
| Present (8 hrs) | Present (5 hrs) | 3 | 5 | 3 | Eligible for both holiday and premium |
| Absent | Present (5 hrs) | 0 | 5 | 3 | Premium pay only – not eligible for holiday pay |
Sample Data – Rule 2: Hours Worked on Previous Day
| April 30 Work Hours | May 1 Status | Holiday Pay (100%) | Premium Pay (130%) | Remarks |
|---|---|---|---|---|
| 4 hrs (less than 50%) | Absent | 0 | 0 | Not eligible – <50% work on April 30 |
| 4 hrs (less than 50%) | Present (8 hrs) | 0 | 8 | Premium pay only – not eligible for holiday pay |
| Absent | Present (8 hrs) | 0 | 8 | Premium pay only – not eligible |
Sample Data – Rule 2: Worked 3 Hours on Holiday
| April 30 Work Hours | May 1 Status | Holiday Pay (100%) | Premium Pay (130%) | Undertime | Remarks |
|---|---|---|---|---|---|
| 4 hrs (less than 50%) | Present (3 hrs) | 0 | 3 | 5 | Premium only – not eligible for holiday pay |
| Absent | Present (3 hrs) | 0 | 3 | 5 | Premium only – absent on prior day |
Summary Notes
Holiday Pay (100%) applies only when the special holiday is not worked, and eligibility is met.
Premium Pay (130%) is granted whenever the employee works on a special holiday.
Undertime is calculated based on the difference between scheduled and actual hours worked on the holiday.
Ensure that:
Shift schedules are properly configured.
Attendance logs are accurate.
- Verify holiday types are correctly classified as special holidays in the system.